Effective team coordination is key to project success, especially in multidisciplinary and multicultural work environments. I specialize in creating systems, procedures, and documentation that streamline collaboration, enabling each team member to focus on their core responsibilities while ensuring seamless integration across departments.

Streamlined Data Exchange Between Teams
I develop automatic systems and standardized procedures that connect design outputs with downstream processes like accounting, logistics, and manufacturing. This includes:

  • Standardized File Structures: Establishing naming conventions for layers, objects, and files so that design outputs can feed directly into spreadsheets, databases, or CAM systems in a clear, understandable format.
  • Automated Data Extraction: Setting up systems that pull relevant data (e.g., layer names, object dimensions, materials) directly from design files into tools like spreadsheets, ensuring that logistics, accounting, or production teams have access to the information they need without additional manual input from designers.
These workflows ensure that design teams can focus on creativity, while other departments can operate independently with reliable, structured information.

Comprehensive Documentation
I write detailed multipage documents with infographics, screenshots, and examples to ensure clarity in team operations. These serve as long-term references for all stakeholders, explaining step-by-step procedures that foster interdepartmental collaboration. My bilingual proficiency in Italian and English ensures effective communication across multicultural teams, making these resources accessible and actionable for diverse workforces.

Project Management Solutions
I can set up and customize project management tools tailored to your team’s needs, ranging from simple setups to robust infrastructures. These include:

  • Basic Tools: Google Workspace tools (Docs, Sheets, and Drive) for streamlined collaboration in smaller teams.
  • Visual Collaboration Platforms: Templates and workflows for tools like Microsoft Whiteboard, Miro, or Mural, enabling brainstorming, tracking, and collaboration.
  • Open Source Solutions: Implementation of free or open-source project management tools like Kanboard, Taiga and OpenProject.
These tools are selected and adapted based on team size, project complexity, and scalability needs.

Internal and External Infrastructures
To ensure efficient file sharing and project tracking, I establish robust infrastructures that suit the scale and security requirements of your organization, including:

  • Simple FTP Setups: Secure, easy-to-use systems for file sharing and version control, suitable for smaller teams or limited budgets.
  • Advanced File Sharing Platforms: Cloud-based solutions providing secure centralized file storage with collaborative features.
  • Project Tracking Systems: Tools that combine file sharing with task tracking, ensuring transparency and accountability across departments.
My goal is to create a framework where each team can operate independently while still being fully integrated into the larger workflow. By implementing tools, procedures, and documentation that bridge the gaps between roles, I ensure that:

  • Designers focus on design without worrying about logistics or data formatting.
  • Accounting and logistics teams receive the information they need in clear, actionable formats.
  • CAM operators and production teams work with clean, ready-to-use files for efficient execution.